21c Museum Hotels
  • 10-Jan-2023 to 09-Feb-2023 (MST)
  • Human Resources
  • Louisville, KY, USA
  • Salary
  • Full Time

Benefits include health/vision/dental/life insurance, real-time access to earned wages, paid time off, 401(k), teammate referral bonuses and family meal.


Title: Payroll Manager


Profile: Process the bi-weekly payroll function including communicating with the property on accuracy of payroll data. Process and maintain records and support all departments with accurate reporting.


Reports To: Director of Payroll - Americas


Responsibilities/Essential Duties:


  • Supervise Payroll Coordinators and process bi-weekly payroll.
  • Understand and have the ability to communicate payroll and benefit procedures to employees.
  • Ensure confidentiality related to payroll and benefit information submitted into accounting.
  • Only process information into the ADP system if there is proper documentation.
  • Challenge and report all incorrect or questionable information that is sent into the department.
  • Write manual checks as needed and ensure cash is accounted for with these checks.
  • Monitor changes to department numbers and the g/l interface.
  • Ensure all departments are closed in the time and attendance software.
  • Receive and code all approved PAFs.
  • Transfer teammates within properties on ADP.
  • Upload all tip file sent by Property Controllers.
  • Assign Wisely Pay Cards to teammates who do not sign up for direct deposit to ensure electronic pay compliance.
  • Set up new 21c locations within ADP, 401K and all related benefit providers.
  • Monitor and process new 401k changes in ADP.
  • Send needed reports to Finance before and after payroll.
  • Working with outside auditors for annual 401K audit.
  • Uploading annual 401K notices and notifying teammates when they are available.
  • Responsible for maintaining, adhering to, and enforcing Accounting SOPs, procedures and policies.
  • Responsible for the processing of the daily and weekly payroll responsibilities on a timely basis, including but not limited to the following, entering PAF's, enforcing all payroll deadlines, processing the biweekly electronic payroll, distributing all reporting to appropriate personnel, creating check requests, reviewing punch edits, completing manual check requests, completing and reviewing 401k reporting, and completing all administrative duties related to the filing of all paperwork, audits and reporting requirements.
  • Responsible for ensuring the accuracy of all ADP data entry, including HR Profile for assigned properties.
  • Responsible for maintaining effective communication with the Corporate Accountant, Controllers, Finance and HR Managers regarding questions, issues, and potential problems.
  • Responsible for maintaining good relations with other departments through constant communication.
  • Responsible for following, supporting and abiding by all HR policies and procedures.
  • Willing to participate in extracurricular meetings and/or functions contributing to employee morale, ie: attend hotel meetings such as "All Staff Meetings."
  • Available to travel if needed.
  • Available to work holidays as needed.
  • All other related assigned responsibilities.
  • Other duties as required.




Job Requirements:


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and Experience:


A two year associates degree plus four (4) years of payroll and benefits experience. ADP experience preferred.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.



  • Excellent verbal and written communication skills in English.

  • Ability to multi task and have great organizational skills.

  • Excellent interpersonal skills. Ability to work in a fast-paced, team oriented environment. Ability to be a flexible, creative problem-solver.

  • Ability to follow directions closely, and to organize, direct, and manage activities and projects, work independently and demonstrate good judgment.

  • Knowledge of computer hardware and software, including Microsoft Word, Excel, Outlook.

  • Ability to interact effectively with a variety of personnel at different levels of responsibility. Ability to identify and resolve problems.

  • Ability to work in a structured corporate environment and understand the professionalism that must be maintained.

  • Ability and initiative to establish and maintain effective working relationships with co-workers, volunteers, supervisors, other company personnel, and the public.

  • Ability to maintain confidentiality.

  • Ability to represent Ennismore and 21c Museum Hotels with a high level of integrity and professionalism, adhere to 21c Museum Hotels policies and support management decisions in a positive, professional manner.

  • Ability to work a varied schedule including weekends, evenings and holidays when necessary.

21c Museum Hotels is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristic. The EEO is the Law poster is available here: http://www1.eeoc.gov/employers/poster.cfm

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