21c Museum Hotels
  • 12-Dec-2018 to 10-Feb-2019 (MST)
  • Louisville
  • Louisville, KY, USA
  • Salary
  • Full Time

Benefits include health/vision/dental/life insurance, real-time access to earned wages, paid time off, 401(k), teammate referral bonuses and family meal.


Title:   Construction Controller

 

Reports To:  VP, Corporate Controller

 

Supervises:

 

General Purpose:  Ensures accurate, timely and compliant accounting reporting the funding and payments for new property construction. Performs all duties while adhering to the 21c culture.

 

Specific Responsibilities:

 

  • Monthly Draws:
    • Receive all invoices for property. Code/Verify Invoice coding.
    • Prior to draw - reconcile GL workbook to the GL.
    • Update and reconcile the Draw workbook to the GL.
    • Using the GL Workbook - determine which invoices need to be added to the current draw.
    • Assemble invoices into sections in the same order as draw detail tab.
    • Link invoice category totals to their respective budgeted entity summary pages.
    • Link entity summary pages to the Detail Summary page.
    • Reconcile Construction Bank statements to GL.
    • Reconcile Interim account to current Draw detail tab - verifying amount to reimburse to Interim account after draw is funded.
    • Upload invoice sections to Dropbox along with Draw workbook.
    • Email on-site representative the workbook and Dropbox link for verification/additions.
    • Construction PayApps - verify amounts owed against amounts paid to date using reconciliation worksheet.
    • Add PayApp reconciliation worksheet to PayApp pdf.
    • Funding sources - determine the current funding source per the Operating Agreement.
    • Revise the Exhibit 3 document for the correct funding sources and amounts.
    • After on-site representative has made additions, verify entire workbook for accuracy.
    • Send final updated version to on-site representative.
    • Update Dropbox with any added/revised invoices.

 

  • Prior to Loan Close:
    • Maintain Spent-to-Date hyper-linked excel workbook for all posted invoices other transactions.
    • On summary tab separate paid invoice and payable invoices into separate columns.
    • Communicate (with team members responsible for compiling the project's projection. documents) any known events the might affect final projections. Review all draft documents for accuracy as compared to current GL.
    • If/When established maintain Pre-Loan Close bank account and bank loan. Reconcile at least monthly.

 

  • After Loan Close:
    • Verify that all bank account funding has occurred according to the Flow of Funds documents.
    • Create GL entries based on Flow of Funds documents, bank statements and loan statements.
    • Create new Draw Tracker workbook based on Final Projection schedules, Flow of Funds documents, bank statements and loan statements.
    • Prior to first draw, conference with all draw-approving parties to review/establish the monthly Draw procedure.
  • Pre-Opening Phase:
    • Work with property Controller and General Manager to establish procedures for payment of pre-opening expenses.
    • Add General Manager and property Controller as signers on pertinent bank accounts.

 

  • Use Tax:
    • Calculate and pay Monthly/Quarterly Use Taxes related to construction purchases.

 

  • Accounts Payable:
    • Reconcile A/P Aging to draw detail confirm that all invoices on draw are posted to Payables.
    • Pay time-sensitive invoices out of construction Interim Account (ahead of draw funding).
    • Pay all employee expense reports out of construction Interim Account within 3 business days.
    • After Draw is funded pay all invoices on draw. Reimburse Interim Account for invoices paid in advance of funding.
    • Reconcile Construction Operating Account to verify that it comes back to a zero balance.
    • Reconcile Interim Account to verify that it comes back to fully funded amount.

 

  • Construction Bank Accounts:
    • Open as needed per Organizational and Loan agreements.
    • Reconcile monthly in addition to pre and post draw for Construction funded accounts.

 

  • General Ledgers:
    • Maintain hyper-linked excel workbook for all posted invoices other transactions.
    • Reconcile to GL on a monthly basis.

 

  • Communication:
    • Communicate with all team members, investors, auditing agencies any and all information requested or needed to complete the monthly draw process and the project as a whole.

 

  • Tax Incentives:
    • Update construction entities with GL allocation entries relevant to construction tax incentives.

 

 

 

 

General Responsibilities:

 

  • Attention to Detail:
    • Follows established guidelines and procedures to ensure accuracy; gets work right despite pressing deadlines; concentrates on routine work details and organizes and maintains a system of records; is alert and aware of surroundings and carefully monitors technical equipment or processes.
  • Commitment to Task:
    • Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.

 

 

  • Critical Thinking:
    • Defines and resolves a situation or problem by analyzing issues involved, weighing options, and evaluating alternatives; maintains objective attitude; approaches situations and problems systematically; uses observation, experience, reflection, and/or reasoning to drive business forward.
  • Flexibility:
    • Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.
  • Initiative:
    • Takes action proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a "can-do" attitude.
  • Relationship Management:
    • Initiates and develops relationships with others; demonstrates credibility; confronts conflict quickly and professionally; inspires confidence in others.
  • Teamwork:
    • Works cooperatively and collaboratively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team's decisions; contributes to the team's efforts.
  • Leading Team Members:
    • Provides clear direction and sets priorities to accomplish desired actions and results; seeks talented and skilled people to build high performing teams; keeps team members informed, ensures their needs are met, and removes barriers; delegates responsibility and empowers team members to do their jobs.
  • Perform other duties as assigned to meet business objectives

 

 

Qualifications:

 

  • Ability to close multiple sets of books with Balance Sheet analysis
  • Ability to communicate statistical and financial data at the executive and entry level
  • Ability to thoroughly understand and analyze financial statements and cash flows
  • Ability to produce results with minimal supervision in a fast paced environment
  • Strong organizational, problem solving, analytical, and general ledger reconciliation skills
  • Strong attention to detail and ability to perform multiple tasks simultaneously with accuracy
  • Meet all deadlines as required
  • Excellent written and verbal communication skills

 

 

Education/Formal Training:

 

  • Bachelor of Arts in Accounting degree OR 5 years month end closing accounting experience
  • Strong knowledge of US GAAP, internal controls and financial reporting required
  • Strong working knowledge of Microsoft Office, specifically Excel, and computerized general ledger systems
  • Knowledge of PMS and POS systems strongly preferred

 

Experience:

 

  • Minimum 5 years financial management experience
  • Hotel experience required
  • Multi-property controller experience strongly preferred

 

Travel Requirements:

 

  • If Needed

Travel to property after the key managers are hired to communicate/review procedures for paying preopening invoices and employee expenses.

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