21c Museum Hotels
  • 20-Nov-2018 to 19-Jan-2019 (MST)
  • Louisville
  • Louisville, KY, USA
  • Hourly
  • Full Time

Benefits include health/vision/dental/life insurance, real-time access to earned wages, paid time off, 401(k), teammate referral bonuses and family meal.

Title:  Payroll/A/P Coordinator


Profile: Process the bi-weekly payroll function including communicating with the property on accuracy of payroll data. Enter accounts payable information in Dataplus back office system.


Reports To: Payroll/Benefits Administrator


Responsibilities/Essential Duties: 



  • Process bi-weekly payroll.
  • Understand and have the ability to communicate payroll and benefit procedures to employees.
  • Ensure confidentiality related to payroll and benefit information submitted into accounting.
  • Only process information into the ADP system if there is proper documentation.
  • Challenge and report all incorrect or questionable information that is sent into the department.
  • Verify available cash with Controllers before processing payroll.
  • Write manual checks as needed and ensure cash is accounted for with these checks.
  • Monitor changes to department numbers and the g/l interface.
  • Ensure all departments are closed in the time and attendance software
  • Receive and code all approved PAFs
  • Enter all pay codes other than Tips, which is done by the tipped employee
  • Produce reports for monthly eligibility for 401k and health insurance benefits
  • File and maintain records for all benefits
  • Receive and accurately code invoices for health insurance, 401k and all other benefit invoices
  • Maintain all personnel files
  • Other duties as required.
  • Responsible for maintaining, adhering to, and enforcing Accounting SOPs, procedures and policies.
  • Responsible for the processing of the daily and weekly payroll responsibilities on a timely basis, including but not limited to the following, entering PAF's, enforcing all payroll deadlines, processing the weekly electronic payroll, distributing all reporting to appropriate personnel, reviewing and distributing weekly payroll checks, creating check requests, processing wire transfers, reviewing the vacation accrual report, reviewing punch edits, completing manual check requests, completing and reviewing 401k reporting, downloading all files/general ledger interface/401k files, and completing all administrative duties related to the filing of all paperwork, audits and reporting requirements.
  • Responsible for ensuring the accuracy of all ADP data entry, including HR Profile for assigned properties, beginning with the new hire data entry through termination processing.
  • Responsible for filing information accurately in the employee record folders (ie: PAFs, tax forms, signature sheets, new hire/termination checklists, reference sheets, requests for information, performance evaluations, requests for time off, etc.), and the I-9 binders for assigned properties.
  • Responsible for distributing the monthly performance evaluation due date reports for all properties to appropriate personnel.
  • Responsible for the administration and reporting related to the following benefit plans: medical, dental COBRA, life/LTD, 401(k) Plan. This includes but is not limited to, determining and monitoring all benefits for all properties utilizing the average hours worked report, notifying HR to conduct enrollment meetings for newly eligible employees or employees who's status has changed from full time to part-time, processing enrollment/changes/termination/COBRA/401k paperwork, entering deductions/benefits information into ADP, monitoring and approving monthly/quarterly third party benefit provider statements, rectifying administrative errors, generating all reporting related to this information, and completing administrative duties related to the filing of all paperwork, preparing data for annual testing, audits and reporting as necessary.
  • Responsible for maintaining effective communication with the Corporate Accountant, Controllers and HR Managers regarding questions, issues, potential problems, new ideas, etc.
  • Responsible for maintaining good relations with other departments through constant communication.
  • Available to work holidays as needed.
  • Responsible for following, supporting and abiding by all HR policies and procedures.
  • Willing to participate in extracurricular meetings and/or functions contributing to employee morale, ie:
  • Enter invoices into accounting back office system.
  • Ensure all invoices adhere to proper SOP's.
  • Ensure all backup and coding is accurate.
  • Make copies of invoices when necessary.
  • Proficient in Microsoft excel, word and outlook.
  • Create excel worksheets when required.
  • Attend hotel meetings such as "All Staff Meetings."
  • All other related assigned responsibilities.


Job Requirements: 


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and Experience:


Business or accounting classes or similar accounting experience and multiple years of ADP Payroll experience.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.



  • Excellent verbal and written communication skills in English.


  • Ability to multi task and have great organizational skills.


  • Excellent interpersonal skills. Ability to work in a fast-paced, team oriented environment. Ability to be a flexible, creative problem-solver.


  • Ability to follow directions closely, and to organize, direct, and manage activities and projects, work independently and demonstrate good judgment.


  • Knowledge of computer hardware and software, including Microsoft Word, Excel, Outlook.


  • Ability to interact effectively with a variety of personnel at different levels of responsibility. Ability to identify and resolve problems.


  • Ability to work in a structured corporate environment and understand the professionalism that must be maintained.


  • Ability and initiative to establish and maintain effective working relationships with co-workers, volunteers, supervisors, other company personnel, and the public.


  • Ability to maintain confidentiality.


  • Ability to represent 21c Museum Hotels with a high level of integrity and professionalism, adhere to 21c Museum Hotels policies and support management decisions in a positive, professional manner.


  • Ability to work a varied schedule including weekends, evenings and holidays when necessary.
21c Museum Hotels
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